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Article 1. Name and Objectives
Section 1. The name of the Club shall be the “Akita Club of Alberta”, hereinafter referred as “The Club”.
Objectives
Section 2. The objectives of “The Club” shall be:
a) Encourage and promote the breeding of purebred Akitas with emphasis of perfecting their natural qualities.
b) To define, promote and secure uniformity of type to obtain excellence in the breed. c) To promote, advance and protect the interests of the breed, including stability of temperament, quality of conformation, and freedom from known inheritable defects and conditions.
d) To encourage sportsmanlike competition by members at dog shows and obedience trials.
e) To conduct sanction matches, booster shows, and specialty shows under the rules of the Canadian Kennel Club.
f) To encourage membership and support from breeders, exhibitors and fanciers adherent to this Constitution and By-laws and the Code of Ethics of the Akita Club of Alberta.
Bylaws Article 1. Membership
Section 1. Eligibility. There shall be 4 (four) types of membership: open to any person not excluded from membership in the Canadian Kennel Club, and who shall subscribe to the purposes of this Club.
Membership Types: Associate member: these members will enjoy all privileges of the club, but do not have the power to vote or hold office.
Full single member: these members must own a purebred Akita, and are entitled to all club privileges and the power to vote and hold office (1 vote).
Full family member: these members must own a purebred Akita, and are entitled to all club privileges and the power to vote and hold office (2 votes).
Honorary member: this membership is extended to persons who are or have been full members and who have made outstanding contributions to the club and breed. Honorary members shall enjoy all privileges of membership except the power to vote and to hold office.
Dues
Section 2. Membership year of the club will be from January 1st to December 31st of that year. Dues paid after November 1st by a new member would be for the following year January through December. Fees must be paid by February end to keep membership current and in good standing.
Election to Membership
Section 3. Application for membership will be in writing, stating name and address. Fees for the current year must accompany the application. An Akita Club of Alberta full member in good standing must sponsor all potential new full members.
Advertising
Section 4. Only full members in good standing may advertise in any/or all club publications (including webpage).
Termination
Section 5. Termination of Membership. This will result when:
a) A member in good standing verbally states resignation or otherwise does so in writing. Outstanding fees or other financial obligations to the club must be paid.
b) Membership fees are not paid by the end of February when renewing membership. Members can apply to the Board of Directors for an extended period of grace.
c) Expulsion occurs (caused by breach of Code of Ethics and or Objectives of the Akita Club of Alberta) as a result of at least a 2/3 (two-thirds) majority vote of members present at any “Annual General Meeting” or “Special Meeting” of members.
Meetings Article II - Meetings
Section 1. The Annual General Meeting of members shall be held at a time and place designated by the Board of Directors and shall be held at least once each calendar year (preferably in the fall of the year).
Section 2. Special Meeting of members can be called by any 3 (three) members of the Board of Directors or by requisitions submitted in writing by 10 or more members in good standing.
Section 3. Board Meetings of elected representatives shall be held regularly and at times designated by a majority vote of the Board of Directors. Board meetings shall be open to all members.
Section 4. Notice of all Annual and Special Meeting shall be mailed first class at least 30 (thirty) days in advance of the meeting to all members in good standing.
Section 5. Voting by proxy shall not be allowed.
Section 6. A quorum of any Special Meeting or General Meeting shall be 2/3 (two-thirds) of members or a minimum of 6 (six) members. A quorum of the Board of Directors shall be 4 (four) Directors.
Directors & Officers Article III - Directors and Officers
Section 1. Board of Directors: The Board shall be comprised of the President, Vice-President, Secretary/Treasurer, Past-President, and at least 5 (five) other Directors, all of whom shall be elected at the Club’s Annual General Meeting. Directors will be elected to 2 (two) year terms. Directors must be paid up full members in good standing with the Club. No Director will miss more than 3 (three) consecutive Board of Director meetings without facing disciplinary action by the other Directors.
Section 2. Officers. The Club’s officers, consisting of the President, Vice-President and Secretary, shall serve in their respective capacities both in regard to the Club and its meetings. Attendance must be regular. Any office will be considered vacant if the officer is absent for more than 3 (three) consecutive meetings.
a) President shall preside at all meetings of the Club and of the Board of Directors and shall have the duties and powers normally pertaining to the office of President in addition to those specified in this Constitution and By-Laws and including membership in all Club committees.
b) The Vice-President shall have the powers and exercise the duties of the President in case of the President’s absence, death or incapacity.
c) The Secretary shall keep a record of all meetings of the Club (includes Special Meetings, General Meetings, and Board of Director Meetings) and of all matters of which a record shall be ordered by the Club. He/She shall handle all correspondence, legal matters, notification of member of meetings, notify Officers and Directors of their election to office and carry out such other duties as are prescribed in this Constitution and By-Laws. There will not be a Seal for the Society.
d) The Treasurer shall collect and receive all money due or belonging to the Club and receipt thereof. He/She shall deposit it in a bank satisfactory to the Board of Directors in the name of the Club. Treasurer will be responsible for the preparation and custody of the books and records of the Club. His/Her books shall at all times be open to inspection by the Board and he/she shall report to them at every meeting the condition of the Clubs’ finances, including every item of receipt or payment not before reported. At the Annual General Meeting, he/she shall render an account of the moneys received and expended during the previous year.
e) The Offices of Secretary and Treasurer may be held by the same person.
Section 3. Vacancies. Any Vacancies occurring on the Board or among the Officers during the year shall be appointed for the unexpired terms of Office by a majority vote of the members of the Board.
Club year, Elections, Nominations, etc. Article IV - The Club Year, Signing Authority, Voting, Remuneration, Nominations, Elections, Audits, and Borrowing Powers.
Section 1. Club Year. The Club’s fiscal year shall begin on the first day of January and end on the thirty-first day of December.
The Club’s Official Year shall begin immediately at the conclusion of the election at the Annual General Meeting. The elected Officers and Directors shall take office immediately following the conclusion of the election and each retiring officer shall turn over to his successor in office, all properties and records relating to that office withing 30 (thirty) days after election.
Section 2. Signing Authority. All cheques, order for payment of money, contracts of any documentation in writing requiring the signature of the Club shall be signed by any 2 (two) of the following:
President, Vice-President, Secretary/Treasurer and one other designated Director at large. If 2 (two) members of the same family hold office in the Club, these 2 (two) members will not have joint signing power.
Section 3. Voting. At the Annual General Meeting or at a Special Meeting of the Club, voting will be limited to those full members in good standing - who are present
at the meeting.
Section 4. Remuneration. Unless authorized at any meeting and after notice of same shall have been given no officer or member of the association shall receive any remuneration for his/her services.
Section 5. Annual Election. At the Annual General Meeting for the election of Directors, the vote shall be conducted by ballot. The term of office for all Directors shall be for 2 (two) years. They shall be eligible for re-election.
Section 6. Nominations and Ballots. A Nominating Committee shall be chosen by the Board of Directors and shall consist of 3 (three) members ( in good standing). This appointment shall be made 90 (ninety) days in advance of the election. Nominations will be made from among the members of the Club in good standing. Two (2) scrutineers not on the list of candidates will open and count the ballots. The results of the voting shall be announced at the Annual General Meeting.
Section 7. Audits. Each year after the Annual General Meeting the Board of Directors shall appoint a Financial Committee who shall review and approve all records of the Club.
Section 8. Borrowing Powers. For the purpose of carrying out its objectives, the Club may borrow or raise or secure the payment of money in such manner as it thinks fit, and in particular by the issue of debentures, but this power shall be exercised only under the authority of the Board, and in no case shall debentures be issued without the sanction of a special resolution of the Club.
Committees Article V - Committees
Section 1. The Board may appoint Standing Committees annually, to advance the work of the Club in such matters as dog shows, trophies, annual prizes, membership and newsletters. Such Committees shall always be subject to the final authority of the Board.
Special Committees may also be appointed by the Board to aid it on particular projects.
Section 2. Any Committee appointment may be terminated by a majority vote of the Board upon written notice to the appointee, (i.e.: appointee is not fulfilling expected commitments to committee) or upon written notice from the appointee. The Board may appoint successors to those persons whose services have been terminated.
Discipline Atricle VI - Discipline
Section 1. Canadian Kennel Club Suspension will automatically suspend privileges of the Akita Club of Alberta for a like period.
Section 2. Expulsion. Expulsion of a member from the Club may be accomplished only at the Annual General Meeting, or a Special Meeting of the Club following recommendation of the Board. Said member shall be given 30 (thirty) days written notice by registered mail.The defendant shall have the privilege of appearing on his/her own behalf. The President shall read the charges, the findings and recommendations; and shall invite the defendant, if present, to speak on his behalf.
The meeting shall then vote by secret written ballot, on the proposed expulsion. (Expulsion caused by Breach of the Code of Ethics and/or Objectives of the Akita Club of Alberta). The 2/3 (two-thirds) votes of those present at the Annual General Meeting shall be necessary for expulsion.
Amendments Article VII - Amendments
Section 1. Amendments to the Constitution and By-Laws may be proposed by the Board of Directors or by written petition addressed to the Secretary. Amendments proposed by such petition shall be considered by the Board of Directors and may be submitted to the members with a ballot vote 30 (thirty) days in advance of the Annual General Meeting or Special Meeting when the vote will be taken. Club members must vote on and pass a Special Resolution to alter, rescind or add to the By-Laws.
Section 2. The Constitution and By-Laws may be amended only by written ballot or at an Annual General Meeting or Special Meeting called for that purpose. A favorable vote of 2/3 (two-thirds) of the members in good standing whose ballots are returned by mail prior to the vote or are cast at the Meeting shall be required to effect such an amendment.
Dissolution Article VIII - Dissolution
Section 1. The Club may dissolve at any time with written consent of not less than 2/3 (two-thirds) of the members. In the event of the dissolution of the Club, none of the property of the Club, nor any proceed thereof nor any assets of the Club shall be distributed to any members of the Club. After payment of the debts of the Club, its’ property and assets shall be given to a charitable organization for the benefit of dogs selected by the Board of Directors.
Order of Business Article IX - Order of Business
Section 1. At meetings of the Club, the order of business so far as the character and nature of the meeting may permit, shall be as follows:
· Tabling of Agenda
· Minutes of Last Meeting
· Report of President
· Report of Secretary
· Report of Treasurer
· Report of Committees
· Unfinished Business
· New Business
· Adjournment
Section 2. At meetings of the Board, the order of business, unless otherwise directed by the majority of those present shall be as follows:
· Tabling of Agenda
· Minutes of Last Meeting
· Report of Secretary
· Report of Treasurer
· Report of Committees
· Unfinished Business
· Election of New Members
· New Business
· Adjournment
Email: satika@compusmart.ab.ca
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